Skip links

Main navigation

Office Organizing Tips

  1. Clean out each desk drawer, to free up even more valuable storage space.
  2. Clear off the top of your desk, then wipe off the surface.
  3. Keep only essential items on your desk.
  4. If you work with more than one person create an in box for each person.
  5. Have a master to-do list for each day at your desk.
  6. Pre-Sort the mail (e.g., To-File, To-Read, To-Write, To-Call)
  7. Use a variety of containers to organize supplies, paper clips and pens.
  8. Use a variety of desktop organizers or trays to organize papers that come across your desk.
  9. Use storage boxes to store dated files.
  10. Purchase Magazine boxes to store booklets, magazines, catalogs you want to keep.
  11. Create a file for magazine articles or scan them into your computer.
  12. Filing system should be simple, easy and manageable.
  13. Color-coding your files makes it faster to find information.
  14. Do not over stuff folders. It may be time to toss some of the information in the folder .
  15. Never overload filing drawer. It will make it difficult to retrieve information in the drawers.
  16. Return calls in batches. Leave specific messages and the time you called if the person you’re trying to reach isn’t available.
  17. Empty workspace of everything but the project you’re working on to cut down on distractions.
  18. When using more than one checking account, color coded checks are an easy way to identify each account.
  19. At the end of each project or event, organize paperwork and file or store it.
  20. Straighten desk at the end of the day and especially at the end of the week so that you can start each morning with a clear desk.
home office

Sandy Stern – The Freelancing Mom at Your Service – 602-510-5655 – Phoenix, Arizona


For several years, I was employed as a manager for a doctor’s office. Previous to that, I was employed for 23 years in IT. My experience brings extensive technical knowledge and experience as an office manager, personal assistant, executive secretary, bookkeeper, and organizer. I strive to maximize a client’s home and/or office work environment to increase profitability. In my opinion, this provides my client with peace of mind and the freedom to do what they do best.

If you are a hoarder, I can help. (A therapist) and I can gently support you while you get back control in your life and living space. The goal being to help you have a healthier and happier lifestyle and home environment.

College educated, self-starter
Flexible, Good under pressure, Detail-oriented
Able to multitask, prioritize, and manage time wisely
Good listener and problem solver
Quick Books / Quicken / Bookkeeping / Bill Paying
Organizing Your Office/Home
Courier, Errands And Liaison

Reader Interactions