- Clean out each desk drawer, to free up even more valuable storage space.
- Clear off the top of your desk, then wipe off the surface.
- Keep only essential items on your desk.
- If you work with more than one person create an in box for each person.
- Have a master to-do list for each day at your desk.
- Pre-Sort the mail (e.g., To-File, To-Read, To-Write, To-Call)
- Use a variety of containers to organize office supplies, paper clips and pens.
- Use a variety of desktop organizers or trays to organize papers that come across your desk.
- Use storage boxes to store dated files.
- Purchase Magazine boxes to store booklets, magazines, catalogs you want to keep.
- Create a file for magazine articles or scan them into your computer.
- Filing system should be simple, easy and manageable.
- Color-coding your files makes it faster to find information.
- Do not over stuff folders. It may be time to toss some of the information in the folder .
- Never overload filing drawer. It will make it difficult to retrieve information in the drawers.
- Return calls in batches. Leave specific messages and the time you called if the person you’re trying to reach isn’t available.
- Empty workspace of everything but the project you’re working on to cut down on distractions.
- When using more than one checking account, color coded checks are an easy way to identify each account.
- At the end of each project or event, organize paperwork and file or store it.
- Straighten desk at the end of the day and especially at the end of the week so that you can start each morning with a clear desk.
Sandy Stern – The Freelancing Mom at Your Service – 602-510-5655 – Phoenix, Arizona
About THE FREELANCING MOM:
For several years, I was employed as a manager for a doctor’s office. Previous to that, I was employed for 23 years in IT. My experience brings extensive technical knowledge and experience as an office manager, personal assistant, executive secretary, bookkeeper, and organizer. I strive to maximize a client’s home and/or office work environment to increase profitability. In my opinion, this provides my client with peace of mind and the freedom to do what they do best.
If you are a hoarder, I can help. (A therapist) and I can gently support you while you get back control in your life and living space. The goal being to help you have a healthier and happier lifestyle and home environment.
College educated, self-starter
Flexible, Good under pressure, Detail-oriented
Able to multitask, prioritize, and manage time wisely
Good listener and problem solver
Quick Books / Quicken / Bookkeeping / Bill Paying
Organizing Your Office/Home
Courier, Errands And Liaison