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You are here: Home / Organization / Small Office/Home Office – Using Summer’s Downtime to GET ORGANIZED!

Small Office/Home Office – Using Summer’s Downtime to GET ORGANIZED!

by Tazim Damji

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We are approaching mid-summer and I always find that this is a good time to review of few things in the office so that I can ramp up in the fall.  On a quiet Friday afternoon, take the time to review what is working and what is not: are there piles of papers stacked on your desk…on a cabinet or maybe on the floor? Have you let all those samples pile up in the corner? Look on your computer’s desktop: do you have random files just floating around? Or did you download the pictures from your phone and haven’t ‘filed them away’ in a folder?

before office

Take the next few weeks to give yourself some ‘tiny tasks’ that will help you get back on track and GET ORGANIZED!

  • Take 15 minutes a day for the next few days and review what is on your computer. Create folders for your client files, personal files, individual children files etc…create a ‘virtual’ filing cabinet
    • Make sure that the real paper files mirrors the electronic ones
    • Delete un-read newsletters, e-blasts and emails.  Clear your spam folder out.
  • With the stuff on your desk and on the floor (you know there is stuff on the floor, you can’t fool me), place like items together: samples, filing, supplies, unopened mail
    • Now sort through each pile quickly. Limit the amount of time that you are going to review each item.  This should be a quick and dirty task – don’t get bogged down with details
  • Make space for the items: put them on a shelf, in a container, in the filing cabinet or recycling box.
  • Don’t be afraid to think outside the box and use different containers to contain the paper.  In this case my client had bulky brochures & samples that needed to be included with the file folder.  We used large magazine holders to contain the paperwork.

desk organized

organized shelf

  • Place items that you use together in one area: if you mail-out marketing materials to your clients, stack the brochures by the envelopes, packing material and stamps. This will save you time.
  • Also avoid visual clutter by using container that ‘contain’ the mess. Use labels so you know what is inside the box.

When you tackle the desk make sure to take EVERYTHING off the top.  Then very deliberately, put only what you use on a daily basis on the desk.  This is your prime real estate.  That means that you have your laptop/computer, your phone, a writing area and then then a stack of file folders that you would use THAT DAY. That is all you need on your desk…REALLY…

Any supplies (stapler, pens, papers, paper clips) can all go in the drawers nearby or in the cabinets behind the sitting area.  If you do not have storage behind you, make sure that you have a small filing cabinet with drawers underneath your desk.  Limits are extremely important when you are trying to stay organized.

Lastly, I encourage you to maintain your space once you have it organized.  It usually takes less time to do that on a daily basis, then to let it go to pot and then have to take a whole day off to clean it up.  If you want more ideas about home office organization, I encourage you to read this post about tackling a small space. Good luck and have fun Organizing!

desk


bioMargarita Ibbott of Downshifting – Professional Organizing Solutions is a Professional Organizer, Speaker, Blogger, wife and mother of three.  She brings order to people, places and things and then blogs about it.

Through her second love, social media training with LinkedLearning.ca, she continues on her quest to keep evangelizing brands, companies, people and products using Twitter, Facebook, LinkedIn and  Blogging.  Her most interesting adventures brought her to Chicago to be a LiveBlogger for Oprah’s Life Classes (not once but twice).

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Filed Under: Organization Tagged With: office, storage, tips

About Tazim Damji

Tazim Damji is a permaculture gardener and certified holistic nutritionist from Vancouver, Canada. She is passionate about photography, vegan food, and gardening. Read more posts by Tazim. Visit her food and adventure blog Celebrate Life's Adventures Connect with Tazim via Twitter or on Facebook .

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Comments

  1. @DownshiftingPOS says

    at

    Thank you so much Tazim for letting me guest post. I love sharing my organizing tips on my blog but hope that your follower like the suggestions I made.

    Hope to meet you in person in Vancouver when I am out there at the beginning of November for my Professional Organizers in Canada National Conference.

    Cheers,
    Margarita
    @DownshiftingPOS
    My recent post Gearing up for Back to School– Home Schooling with @AnnieCannie

    • tazimd says

      at

      Hi Margarita,
      That sounds great – would love to meet up! Just let me know when.

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Being Tazim Blog Vancouver Canada Lifestyle BlogI'm Tazim, a 40-year-old Vancouverite who is passionate about adventure, learning new things, and making connections. Content on Being Tazim ranges from smart ideas for plant-based cooking and baking to ways to enjoy life's experiences, to inspiration and information on attractions and travel destinations near and far. Read the full story here.

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Hey there! I'm Tazim and I'm a lifestyle, food, and travel writer and photographer. I inspire, motivate, and encourage my audience to explore their immediate surroundings and those further afield. I do this by sharing plant-based food recipes, ways to enhance my readers' homes and lives, and local and other attractions/travel destinations I experience. You can find my stories and adventures on my other blog Celebrate Life's Adventures Read more about me. . .

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