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You are here: Home / Lifestyle / How I’m Using Business Tools to Make my Business Run More Efficiently

How I’m Using Business Tools to Make my Business Run More Efficiently

by Tazim Damji

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The phrase “work smarter not harder” is probably one that’s familiar to you. What exactly does it mean?

Timothy Ferriss makes the distinction between efficient and effective in his book The Four Hour Work Week:

Effectiveness is doing the things that get you closer to your goals. Efficiency is performing a given task in the most economical manner possible. Being efficient without regard to effectiveness is the default mode of the universe.

Ferriss goes on to talk about how 80% of outcome derives from 20% of the work. So, we want to be both efficient and effective in our businesses.

I have been running businesses for over a decade. One of my early businesses was an Etsy store for handmade and hand-printed stationery. The business model was pretty much non-existent and the printing process was too time-consuming for it to be profitable.

business tools

This post brought to you by Diamond Bloggers. All opinions are my own.

I’ve gone through many business tools over the years.

Here are a few of the business tools I am currently using to make my business run more efficiently (and effectively):

business tools Make my Business Run More Efficiently

Accounting Software

Sure, you could do your accounting by hand in one of those accounting notebooks that you get from an office supply store (and 100% of the time see people using in movies and TV shows), but that leaves too much up to human error, in my opinion. Or, you could use a simple spreadsheet to keep track of your expenses and income, but also – too much room for error.

I have been using accounting software from ezlease.net. There are many different apps, online software systems and brands out there. Look through reviews and compare features to find the one that is best for you and your business needs.

Instant Record Check

If you’re an employer or hiring manager, this website lets you do a comprehensive background check on candidates with instant results. You’ll receive their criminal records (if they have any) within 15 to 20 minutes. It’s one way to make the hiring process more efficient and help ensure that you are hiring trustworthy people for the company.

A Central Place for Your Notes and Documents

My go-to application to store documents, notes, and lists is Evernote. I’ve been using it for years and their app is always open on my computer. I like that I can clip websites and articles from my internet browser directly to Evernote.

business tools

A Task Management Tool

While I generally write out my daily to-do lists and have a paper calendar/agenda system in place, I feel much more organized having projects and tasks in a central place online. I use the Asana application on my computer and cell phone I also get email reminders sent when tasks are due or overdue.

There are other task management tools that you can check out: Trello, Todoist, and Wonderlist just to name a few. Many of them are free or have free versions available. I encourage you to check them out and find which one(s) work best for you.

These three types of business tools have helped me stay on task, organize my ideas and tasks, and helped me keep track of my expenses and income.

For more business tools, check out master data management tools.

I’d love to hear from you—what are your favourite business tools?

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About Tazim Damji

Tazim Damji is a permaculture gardener and certified holistic nutritionist from Vancouver, Canada. She is passionate about photography, vegan food, and gardening. Read more posts by Tazim. Visit her food and adventure blog Celebrate Life's Adventures Connect with Tazim via Twitter or on Facebook .

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Being Tazim Blog Vancouver Canada Lifestyle BlogI'm Tazim, a 40-year-old Vancouverite who is passionate about adventure, learning new things, and making connections. Content on Being Tazim ranges from smart ideas for plant-based cooking and baking to ways to enjoy life's experiences, to inspiration and information on attractions and travel destinations near and far. Read the full story here.

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Hey there! I'm Tazim and I'm a lifestyle, food, and travel writer and photographer. I inspire, motivate, and encourage my audience to explore their immediate surroundings and those further afield. I do this by sharing plant-based food recipes, ways to enhance my readers' homes and lives, and local and other attractions/travel destinations I experience. You can find my stories and adventures on my other blog Celebrate Life's Adventures Read more about me. . .

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